Reservations

Recognized Student Organizations, University Departments, and Non-University clients may reserve Campus Recreation space for events, meetings, and activities.

For reservations and events that involve using a space without modification, requests must be submitted a minimum of two-weeks prior (i.e., using the MWC Classroom for a meeting). For larger reservations and events that require modified set-up and/or do not use the space as it was intended, requests must be submitted a minimum of four-weeks prior (i.e., using a gym in the MWC for a tradeshow). The required lead time for events is up to the discretion of the Facilities Coordinator. The date of the reservation must fall within the current semester. Certain exceptions may be allowed.

Please review the appropriate category below and the Campus Recreation Reservations and Events Handbook [PDF File] prior to submitting your reservation request.

 

Recognized Student Organizations

If you are a recognized student organization at SF State, you may submit a request. Reservation requests must be submitted by a Student Organization leader that has completed Student Leader Orientation. Student Organizations are not able to reserve space over the summer. Prior to confirming your reservation request, our team will verify if the student submitting the request has completed all the necessary steps. Failure to do so will result in a denial of request. 

To submit a request for reservation: fill out our Reservation Request Form. Once you’ve submitted the reservation request form, the Reservations Student Managers will reach out with additional information.  If you have questions, please contact us at: recrequest@sfsu.edu

SF State Colleges and Departments

If you are a Faculty or Staff member of an SF State College or Department you may submit a request for reservation by filling out our Reservation Request Form.

Once you’ve submitted the reservation request form, the Reservations Student Managers will reach out with additional information.  If you have questions, please contact us at: recrequest@sfsu.edu

Community Groups/Non-SFSU Affiliated Groups

Please email our Event Services Coordinator and attach the Event Inquiry Form. Contact information for the Event Services Coordinator can be found on this site.  

 

Campus Recreation Department Reservation Policies

Campus Recreation Reservation Policies and Facility Reservation Restrictions listed below. You are responsible for being familiar with our department policies and procedures and making sure you read through them carefully. If you have any questions, email us at recrequest@sfsu.edu

 

Mashouf Wellness Center 

  • Two Court Gymnasium - South  
  • Two Court Gymnasium - North  
  • MAC Gymnasium  
  • Natatorium  
  • Racquetball Courts 
  • Exercise Rooms 
  • Classroom
  • Climbing Wall  

Outdoor Spaces  

  • Cox Stadium  
  • Maloney Field – Baseball Field  
  • Multipurpose Recreation Field  
  • Softball Field  
  • West Campus Green Field 
  • Tennis Courts 1-14
  • Pool 

The Mashouf Wellness Center at San Francisco State University

Reservation Rates (Effective October 30th, 2017) 

Below are the reservation fees separated by Student Organizations, Campus Departments and Community Groups.  

Program Area Type of Fee Student Orgs Campus Depts. Community
Reservations        
2 Court Gym - Full 110 Rental Fees (Per Hour) 0 $125/Hr $250/Hr
3 Court Gym - North Rental Fees (Per Hour) 0 $56.25/Hr $112.50/Hr
4 Court Gym - South Rental Fees (Per Hour) 0 $56.25/Hr $112.50/Hr
MAC Gymnasium 101 Rental Fees (Per Hour) 0 $125/Hr $250/Hr
Natatorium - 121 Rental Fees (Per Hour) 0 $200/Hr $400/Hr
Natatorium - 121 - Lap Pool Rental Fees (Per Hour) 0 $100/Hr $200/Hr
Natatorium - 121 - Activity Pool Rental Fees (Per Hour) 0 $100/Hr $200/Hr
Climbing Wall - 112 Rental Fees (Per Hour) 0 $100/Hr $200/Hr
Raquetball Court 1 (Squash) - 201A Rental Fees (Per Hour) 0 $37.50/Hr $75/Hr
Raquetball Court 2 - 201B Rental Fees (Per Hour) 0 $37.50/Hr $75/Hr
Exercise Room 1 - Cycling Studio 122 Rental Fees (Per Hour) 0 $40/Hr $80/Hr
Exercise Room 2 - 207 Rental Fees (Per Hour) 0 $40/Hr $80/Hr
Exercise Room 3 (Matted Floor) - 206 Rental Fees (Per Hour) 0 $50/Hr $100/Hr
Classroom 105 Rental Fees (Per Hour) 0 $40/Hr $80/Hr
Multi-Purpose Recreation Field Rental Fees (Per Hour)   $75/Hr $150/Hr
Extra Staffing Regular Hours Per Hour $20/Hr $20/Hr $20/Hr
Extra Staffing Extended Hours Per Hour $25/Hr $25/Hr $25/Hr
Extra Lifeguard Staffing Per Hour $35/Hr $35/Hr $35/Hr

* An approximate staffing fee for tarping the Mashouf Wellness Center Gym floors is $240

Payments

Payments are to be made no later than one week after the event.  

Student Organizations 

A check must be made out to “San Francisco State University - Campus Recreation” exactly as written. Invoices and estimates can be requested via email at mwcevent@mail.sfsu.edu 

Campus Departments 

A Transfer Payment Request will be emailed to you along with an invoice. Please follow the instructions on the form and send back to the CRD Facilities Coordinator. 

The Mashouf Wellness Center's priority Scheduling is as follows:

  1. SF State Campus Recreation Department
    • Studio Space
      • Group Fitness
      • Sports Clubs
      • Other Campus Rec Department programs
    • Gym Space
      • Sports Clubs
      • Other Campus Rec Department Programs
    • Other Campus Recreation Department Locations
  2. SF State Associated Students
  3. University Departments and Special Programs (e.g., Welcome Days)
  4. Student Organizations
  5. All Other Groups (Community Members)  

Outdoor Fields and Gymnasium priority Scheduling is as follows:

  1.  Kinesiology Department
  2. Athletics Department
  3. Campus Recreation
  4. University Departments and Special Programs (e.g., Welcome Days)
  5. All Other Groups (Community Members) 

The Mashouf Wellness Center (MWC) is governed by California law, the San Francisco State University (SFSU) Student Conduct Code and all other University safety, security and facility standards and policies. Individuals who engage in illegal, unacceptable, or irresponsible behavior may have their access modified or revoked indefinitely. In addition to the previously mentioned standards the following are policies that apply to the MWC and its associated programs and services. The Campus Recreation Department Director or their designee(s) can make exceptions to these guidelines.   

  • The priority usage for the MWC shall be to support recreation and wellness services to all members.   
  • It is the policy of Campus Recreation Reservations & Scheduling to serve the students of SF State, first and foremost. Priority will be given to student sponsored programs and activities.   
  • During the hours when the facilities are not in use by student programs, they may be made available to others from the campus community, including faculty and staff, and the community outside of SF State.   
  • Reservations must be made a minimum of two weeks in advance. For reservations and events that involve using a space without modification, requests must be submitted a minimum of two-weeks prior (i.e., using the MWC Classroom for a meeting). For larger reservations and events that require modified set-up and/or do not use the space as it was intended, requests must be submitted a minimum of four-weeks prior (i.e., using a gym in the MWC for a tradeshow). The required lead time for events is up to the discretion of the Facilities Coordinator. The date of the reservation must fall within the current semester. Certain exceptions may be allowed. 
    • The required lead time for events is up to the discretion of the Campus Recreation Facilities Coordinator. 
    • Student Organizations may not request reservations until three weeks into the semester. This date is set by the office of Student Activities and Events.  
    • Campus Departments and Community Groups cannot make reservations until first day of the semester (excluding Kinesiology, Athletics, and historical events) 
  • The date of the reservation must fall within the current semester. 
  • Priority for scheduling space in the MWC, including West Campus Green and Recreation Field will be given in this order:  
    • SF State Campus Recreation Department  
    • SF State Associated Students  
    • SF State University Departments and Special Programs (e.g. Welcome Days) 
    • SF State Student Organizations 
    • All Other Groups (Community) 
  • Priority for scheduling space in outside spaces (excluding West Campus Green and the Multipurpose Recreation Field) will be given in this order: 
    • SF State Kinesiology Department  
    • SF State Athletic Department  
    • SF State Campus Recreation  
    • SF State University Departments and Special Programs (e.g. Welcome Days)  
    • SF State Student Organizations  
    • All Other Groups (Community) 
  • Events which are offered to SF State students and are promoting recreation, wellness, and sustainability will be given priority.    
  • All activities must be compatible with the designated purpose/design of the facility.  
  • Amplified sound is not allowed unless a sound permit has been obtained and approved by the Campus Recreation Department staff.   
  • Open flames are not allowed in the Mashouf Wellness Center. 
  • Unapproved chalking or posting of any advertisements is prohibited.   
  • Posting and removal of items will be done by the Campus Recreation Department staff.     
  • Unauthorized or profit-making ventures, meetings, teaching, coaching, personal training or instruction is also prohibited.    
  • Profit-making ventures, meetings, teaching, coaching, personal training or instruction is prohibited, unless authorized by MWC Reservations & Scheduling.   
  • All Campus Recreation facilities and equipment must be left/returned in the condition it was found/received.   
  • Groups will be held financially responsible for extra cleaning, maintenance or repairs resulting from their event or activity.   
  • Events with large set-ups must plan for additional setup time as well as breakdown that is needed. Set-up and breakdown time will be considered as part of the hourly reservation.  
  • Cancellations must be made within 48 hours to avoid potential cancellation fees.   
  • Request for reservations by non-campus entities (community groups) must be made through SF State University Park Management.   
  • Vehicles are not permitted on the fields.     
  • Bicycles must be parked in bike racks.  Skating and skate boarding are not allowed around the MWC facility or walkways.   
  • The MWC reserves the right to reject any request.   
  • Groups that utilize the MWC are required to follow all standard and prescribed safety rules for the particular activity they are participating in.
  1. Individual reservations are not allowed at this time. We reserve space for student organizations, campus departments, and community groups.  
  1. The Natatorium can only be reserved during hours of non-operation.  Any form of check in table for Natatorium events must be on the pool deck. Event attendees for Natatorium events are NOT allowed to enter and exit the Natatorium without being completely dried off. 
  1. The Climbing Wall can only be reserved if participants agree to go through a Pre-Climbing Orientation.  
  1. The MAC Gym and the Two Court Gym require tarps to be laid down for reservations that include tables and chairs. Tarps are laid out by MWC Staff. Extra staffing fees apply. 
  2. The West Campus Green and the Multipurpose Recreation Field are not allowed to have structures set up on these fields. This includes: tables, chairs, tents, etc. Food and drink are not allowed on the turf. Reservations may not be made any earlier than 10am or after 10pm Monday through Friday. 
  3. Timing of Reservations: Reservations are not accepted three weeks prior to the end of a semester. Student organization reservations are not accepted the first three weeks of the semester or over summer. 
  4. Limited Reservation Availability: Reservation availability is limited over Fall Break, Winter Break, Spring Break, and Summer. 

When external vendors are involved with reservations and events, extra time is needed to ensure proper university processes are followed. The department or student organization reserving the space is responsible for all correspondence and guidance with external vendors on site. Additionally, external vendors must be listed when securing special event insurance with enterprise risk management. 

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