How to Reserve

When a facility is not in use, Campus Recreation allows student organizations, campus departments, and external community groups to request use of the facilities.

Reservations must be made a minimum of two weeks in advance. If the reservation involves using a space as it was intended, for example, using a gym for a basketball game, we require a minimum of a two week notice. For larger events that do not use the space as it was intended, for example, using the MAC gym for a tradeshow, we require a minimum of a four week notice. The required lead time for events is up to the discretion of the Campus Recreation Facilities Coordinator.

To reserve a space in any of the facilities, please follow these step by step instructions.

Step 1

Browse for space. If we have space available for your preferred date and time, go to step 2.

Step 2

Student Organizations: 

  1. Read the below Reservation Policies and Facility Reservation Restrictions below. You are responsible for being familiar with our department policies and procedures.
  2. The Student Organization Officer that is planning the event will need to create a new account or log into your current account to request space.
    • IMPORTANT: The Student Organization Officer requesting the EMS account must have completed Student Leader Orientation through the office of Student Activities and Events.
  3. Your account with EMS must created before filling out the Reservation Request Form.

University Departments: Fill out the Reservation Request Form.

External Groups: Contact Elsa Cisneros Huerta, Event Services Coordinator, at elsa13@sfsu.edu

Step 3

Wait for a response or confirmation from our reservations team!

In the meantime, if you have questions please contact us at: recrequest@sfsu.edu

reservation rate photo

Reservations and Events Policies

  1. The priority usage for the MWC shall be to support recreation and wellness services to all members.   
  2. It is the policy of Campus Recreation Reservations & Scheduling to serve the students of SF State, first and foremost. Priority will be given to student sponsored programs and activities.   
  3. During the hours when the facilities are not in use by student programs, they may be made available to others from the campus community, including faculty and staff, and the community outside of SF State.   
  4. Reservations must be made a minimum of two weeks in advance. If the reservation involves using a space as it was intended (i.e. using a gym for a basketball game) we require a minimum of a two-week notice. For larger events that do NOT use the space as it was intended (I.e. using the MAC gym for a tradeshow, showcase, etc.), we require a minimum of a four-week notice.
    1. The required lead time for events is up to the discretion of the Campus Recreation Facilities Coordinator. 
    2. Student Organizations may not request reservations until three weeks into the semester. This date is set by the office of Student Activities and Events.  
    3. Campus Departments and Community Groups cannot make reservations until first day of the semester (excluding Kinesiology, Athletics, and historical events) 
  5. The date of the reservation must fall within the semester you are currently in. 
  6. Priority for scheduling space in the MWC, including West Campus Green and Recreation Field will be given in this order: 
    1. SF State Campus Recreation Department  
    2. SF State Associated Students  
    3. SF State University Departments and Special Programs (e.g. Welcome Days) 
    4. SF State Student Organizations 
    5. All Other Groups (Community) 
  7. Priority for scheduling space in outside spaces (excluding West Campus Green and the Multipurpose Recreation Field) will be given in this order:
    1. SF State Kinesiology Department  
    2. SF State Athletic Department  
    3. SF State Campus Recreation  
    4. SF State University Departments and Special Programs (e.g. Welcome Days)  
    5. SF State Student Organizations  
    6. All Other Groups (Community) 
  8. Events which are offered to SF State students and are promoting recreation, wellness, and sustainability will be given priority.    
  9. All activities must be compatible with the designated purpose/design of the facility.  
  10. Amplified sound is not allowed, unless a sound permit has been obtained and approved by the Campus Recreation Department staff.   
  11. Open flames are not allowed in the Mashouf Wellness Center. 
  12. Unapproved chalking or posting of any advertisements is prohibited.   
  13. Posting and removal of items will be done by the Campus Recreation Department staff.     
  14. Unauthorized or profit-making ventures, meetings, teaching, coaching, personal training or instruction is also prohibited.    
  15. Profit-making ventures, meetings, teaching, coaching, personal training or instruction is prohibited, unless authorized by MWC Reservations & Scheduling.   
  16. All Campus Recreation facilities and equipment must be left/returned in the condition it was found/received.   
  17. Groups will be held financially responsible for extra cleaning, maintenance or repairs resulting from their event or activity.   
  18. Events with large set-ups must plan for additional setup time as well as breakdown that is needed. Set-up and breakdown time will be considered as part of the hourly reservation.  
  19. Cancellations must be made within 48 hours to avoid potential cancellation fees.   
  20. Request for reservations by non-campus entities (community groups) must be made through SF State University Park Management.   
  21. Vehicles are not permitted on the fields.     
  22. Bicycles must be parked in bike racks.  Skating and skate boarding are not allowed around the MWC facility or walkways.   
  23. The MWC reserves the right to reject any request.   
  24. Groups that utilize the MWC are required to follow all standard and prescribed safety rules for the particular activity they are participating in.   

 

Reservations and Events Restrictions

  1. Student organizations may NOT reserve space over summer or during the first three weeks of the semester.
  2. The Natatorium can only be reserved during hours of non-operation.  
  3. The Climbing Wall can only be reserved if participants agree to go through a Climbing Wall Orientation.  
  4. The MAC Gym or Two Court Gym reservations often times require tarps to be laid out by MWC Staff. Extra staffing fees may apply. 
  5. West Campus Green and the Multipurpose Recreation Field:
    1. Structures are NOT allowed on the turf
      1. This includes: tables, chairs, tents, etc.  
    2. Food and drink are not allowed on the turf 
    3. Reservations may not be made any earlier than 10am Monday through Friday